Tender Community Centre Refurbishment Pre-Qualification Questionnaire – Woodlands Centre, Rustington

This PQQ covers the works to refurbish an existing Community Centre, at The Woodlands Centre, 34 Woodlands Avenue, Rustington, West Sussex BN16 3HB. Rustington Parish Council (RPC), will reconfigure the buildings and will be seeking tender submissions for the works;

The project comprises the refurbishment and extension of an existing community centre, including new kitchen, reconfiguration and refurbishment of existing WC’s, new heating and ventilation system, and new finishes throughout. The scheme will be undertaken in phases whilst the building remains occupied. The scheme has a gross internal area of 350m2. The following drawings are included with this document;

025_X_20_10_Existing_Demo

025_P_20_10_Proposed

025_P_20_06_Roof plans

The scope of the works will also include all associated infrastructure as well as minimal hard and soft landscaping.

The works will be tendered under a JCT Standard Build Contract 2024.

The estimated budget for the scheme is circa £500,000.

The Council intends to commence works on site on 21 September 2026.

The estimated programme duration for the works is 39 weeks.

RPC has appointed the following design team members:

Architect – Scott Taylor Ltd

Quantity surveyor – BAQUS Group Ltd.

Principal Designer – Todd Safety Consultants

Rustington Parish Council is now seeking to appoint a main contractor to undertake the construction works on the aforementioned project.

The contracts will be procured under a single stage selected competitive JCT Standard Build Contract 2024 Without Quantities with suitable amendments. The following key criteria will apply;

Rectification period of 12 months

Advanced payments do not apply

Interim valuations are monthly

Retention of 5%

Insurance requirements:

Option C applies

Public Liability of £10m*

Employers Liability of £10m*

Contractors All Risk of £10m, incl. terrorism cover

Professional Indemnity Insurance of £10m* with expiry period of 12yrs, incl. sublimit of £10m for pollution and contamination claims

Performance bond for 10% of CSA value terminating at Making Good Defects

* for any one occurrence or series of occurrences arising out of one event

Assessment of the main tender process will be on the basis of the best economical tender submission.

The Three best scoring responses to this questionnaire will be invited to take part in the tendering process. Where scores are close or tied this may be increased to Five.

TIMETABLE

Place advert 26 May 2026

Last date for questions relating to the SQ 05 June 2026

Return of SQ 15 June 2026

Decision on tender list w/c 22 June 2026

Issue tender documents w/c 29 June 2026

Return of tender recommendations w/c 31 July 2026

Decision by RPC 17th August 2026

Contract notification August 2026

8 day standstill

Contract award August 2026

Contract start September 2026

Electronic Tender submissions must be sent to: procurement@rustington-pc.gov.uk

Please note this inbox will not be viewed until the Tenders are opened according to the timetable.

Tender submissions sent by post:

All tender submissions by post should be sent in a plain sealed envelope which should bear the word “Tender” followed by Woodlands Centre but shall not bear any name or mark indicating the sender. The envelopes will remain the custody of the Clerk of the Council until the appointed time of opening.

Rustington Parish Council

34 Woodlands Avenue

Rustington

West Sussex

BN16 3HB

34 Woodlands Avenue, Rustington

Rustington

BN16 3HB

United Kingdom

Contact name: Rosie Costan

Telephone: 01903 786420

Email: rosiecostan@rustington-pc.gov.uk

Website: http://www.rustington-pc.gov.uk

Region: UKJ27 – West Sussex (South West)

Organisation type: Public authority – sub-central government