TENDER FOR PROVISION OF ELECTION NIGHT FLIGHT SERVICES
TENDER FOR PROVISION OF ELECTION NIGHT FLIGHT SERVICES – SCOTLAND UNITED KINGDOM
one.1) Name and addresses
Argyll and Bute Council
Kilmory
Lochgilphead
PA31 8RT
Contact
Annabel Travers
Annabel.Travers@argyll-bute.gov.uk
Telephone
+44 1586555232
Country
United Kingdom
NUTS code
UKM63 – Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
Internet address(es)
Main address
Buyer’s address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00063
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Election Night Flight Services
two.1.2) Main CPV code
- 60424120 – Hire of helicopters with crew
two.1.3) Type of contract
Services
two.1.4) Short description
The objective of this Service is to ensure the safe, secure and timely transportation of ballot boxes and election materials from designated island locations to Lochgilphead to enable the ballot counting process to commence as scheduled.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60424120 – Hire of helicopters with crew
two.2.3) Place of performance
NUTS codes
- UKM63 – Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
Main site or place of performance
Argyll and Bute
two.2.4) Description of the procurement
The objective of this Service is to ensure the safe, secure and timely transportation of ballot boxes and election materials from designated island locations to Lochgilphead to enable the ballot counting process to commence as scheduled.
two.2.5) Award criteria
Quality criterion – Name: Operational Delivery and Methodology / Weighting: 20
Quality criterion – Name: Timeliness and Service Delivery / Weighting: 14
Quality criterion – Name: Safety and Operational Assurance / Weighting: 14
Quality criterion – Name: Risk Management and Resilience / Weighting: 10
Quality criterion – Name: Communication and Coordination / Weighting: 5
Quality criterion – Name: Continuous Improvement / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 2
Quality criterion – Name: Fair Work Practices Questions / Weighting: 0
Quality criterion – Name: Prompt Payment Performance Question / Weighting: 0
Price – Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2026
End date
31 August 2031
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for up to 2 years at the option of Argyll and Bute Council, subject to satisfactory performance of the Contract and following discussions with the successful Tenderer.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As described in the Invitation to Tender
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As stated in the Invitation to Tender document.
three.2.2) Contract performance conditions
As described in the Invitation to Tender
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 July 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 July 2026
Local time
12:00pm
Place
On-line via PCS Post-box.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years, 6 months or 6 years, 6 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
As described in the Invitation to Tender
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=833999.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As described in the Invitation to Tender (minimum of 40 points)
(SC Ref:833999)
six.4) Procedures for review
six.4.1) Review body
Oban Sheriff Court
Sheriff Court House, Albany Street
Oban
PA34 4AL
Telephone
+44 1631562414
Country
United Kingdom