TENDER FOR PROVISION OF VEHICLE BODYWORK AND ACCIDENT REPAIR SERVICES – EDUCATION AUTHORITY

The EA wishes to appoint suppliers to this Framework for the Provision of Vehicle Bodywork and Accident Repair Services for the Northern, Eastern, Southern and Western EA Fleet areas on a call off as required basis. EA is not obliged to procure services exclusively from this Framework Agreement and is free to use their own in-house service if applicable. The Framework will include a range of makes/models and size of vehicle to be repaired after an accident to meet all statutory vehicle compliance and construction requirements to a quality assured standard within a reasonable timeframe. The framework will be split into 4 lots, details of which are provided within document TRN-25-013 Annex 02 Specification of Requirements. For the duration of the Framework the Suppliers appointed to each lot must have the capacity to provide all vehicle bodywork and accident repair to each area, and if required collection and or delivery of vehicles to specified depots.

The right to additional purchases while the contract is valid.

Description of how multiple lots may be awarded: Suppliers may tender for any or all Lots. The four (4) highest scoring suppliers in each lot will be placed on the framework in rank order for each of the four lots. The process for allocating work is detailed in the specification.

*Please Note – Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location – Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.

• Antrim

• Ballymena

• Coleraine

*Please Note – Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location – Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.

• Armagh

• Aughnacloy

• Cookstown

• Dungannon

• Newry

*Please Note – Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location – Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.

• Enniskillen:

• Derry/Londonderry:

• Omagh:

• Strabane:

*Please Note – Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location – Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.

• Belfast:

• Dundonald:

• Downpatrick:

• Lisburn:

• When a requirement for bodywork or accident repair arises. The EA will contact the first ranked supplier for the relevant lot to carry out the repairs. If the first ranked supplier confirms that they do not have the capacity to complete the work within the required timelines, the EA will move to the second ranked supplier.

• Should the EA decide that any supplier on the framework does not have the capacity to repair a vehicle within the agreed timescales, they reserve the right to move to the second ranked supplier or another supplier in any of the other lots to ensure repairs are completed on time. Decisions will be based on the number of vehicles any supplier is already repairing for the EA and any backlog in return of vehicles the supplier is already repairing for the EA.

• Suppliers will be notified in advance of any decision to move to another supplier.

• The Supplier must provide a full breakdown of estimated costs and timescales for the repairs to the EA Fleet Manager or EA Fleet Contracts Manager, prior to any repairs commencing. The EA will confirm if the costs and timescales are acceptable and in line with tendered rates.

https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6567445

40 Academy Street

Belfast

BT1 2NQ

United Kingdom

Email: transport.procure@eani.org.uk

Region: UKN06 – Belfast

Organisation type: Public authority – central government

Devolved regulations that apply: Northern Ireland