Tender Software Application Solutions 2 Yorkshire Purchasing Organisation

YPO is looking to establish a Framework for the provision of a comprehensive range of Software Application Solutions to support UK public sector organisations and replaces the previous YPO agreement 1095.

This framework is for the provision of a new solution, amendment, or upgrade of an existing solution, from a single boxed order through to the full deployment of a software solution and the associated ancillary services. This may include commercial off the shelf software (COTS), open-source software, software licenses or niche and bespoke software.

Where required, hosting services may be provided by the Supplier, along with the monitoring and management of the entire solution and can be delivered as a subscription-based Software as a Service model.

The framework will incorporate 15 Lots. Goods may be purchased under each Lot, where they are relevant and a requirement to the usage of the overall purchased software requirements.

Each Lot has been designed to provide a full end-to-end digital solution, within the category area detailed in the Lot Title and will incorporate AI functionalities.

The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a “contract” basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.

The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance).

The anticipated framework number and duration periods are :

Framework 1 : 22/02/2027 – 22/08/2028

Framework 2 : 23/08/2028 – 23/02/2030

Framework 3 : 25/02/2030 – 25/08/2031

Framework 4 : 26/08/2031 – 26/02/2033

Framework 5 : 28/02/2033 – 28/08/2034

Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.

This Lot is for the provision of business application software which can be used by organisations to perform various business functions, manage flow of information, and automate tasks.

The full specification can be found in the tender documents.

This Lot is for the provision of HR, payroll and workforce software to support the processing and management of people at all stages of the employment lifecycle.

The full specification can be found in the tender documents.

This Lot is for the provision of financial and accounting management software to automate and support the financial and accounting processes, covering the entire report-to-record cycle within an organisation.

The full specification can be found in the tender documents.

This Lot is for the provision of compliance, risk and audit software which can be used by organisations to manage regulatory obligations, assess and mitigate risks, monitor controls, and conduct audits.

The full specification can be found in the tender documents.

This Lot covers the provision of legal case management software that enables organisations to manage cases efficiently by supporting document storage, deadline tracking, task scheduling, stakeholder communication and reporting throughout the lifecycle of a case.

The full specification can be found in the tender documents.

This Lot covers the provision of procurement and contract management software that enables organisations to manage cases efficiently by supporting document storage, deadline tracking, task scheduling, stakeholder communication and reporting throughout the lifecycle of a case.

The full specification can be found in the tender documents.

This Lot is for the provision of environment, street and waste management software and systems, which support environmental, waste, street scene, regulatory services, and public‑realm management.

The full specification can be found in the tender documents.

This Lot is for the provision of highways, parking and traffic management software that supports statutory highway functions including asset management of the highway network, traffic control, road safety, parking operations and NRSWA‑compliant street works.

The full specification can be found in the tender documents.

This Lot is for the provision of land, housing, and property management software to manage land, housing and property assets, supporting digital delivery of key functions such as tenancies, repairs, maintenance, estates and asset management.

The full specification can be found in the tender documents.

This Lot is for the provision of Election Management and Citizen Services software. The full specification can be found in the tender documents.

This Lot is for the provision of software and systems to manage and automate a library environment of any size. The full specification can be found in the tender documents.

This Lot is for the provision of booking platform software to support workplace management. The full specification can be found in the tender documents.

This Lot is for the provision of health and social care software and assistive technology tools to support and deliver joined-up care of individuals across health and social care settings, as well as other functions of social care. The full specification can be found in the tender documents.

This Lot covers the provision of education management, learning and classroom support software that enables organisations to manage cases efficiently by supporting document storage, deadline tracking, task scheduling, stakeholder communication and reporting throughout the lifecycle of a case.

The full specification can be found in the tender documents.

This Lot covers the provision of bespoke software development services that enable Contracting Authorities to procure the design, development, testing, deployment, and support of tailored digital solutions that meet their individual operational needs. Solutions must be designed to meet specific business requirements from initial concept through to deployment and ongoing support.

Full specification can be found in the tender documents.

0.75% Retrospective Rebate Fee applied to all Lots, payable by the supplier upon all invoiced spend through the Framework.

Open Framework which is anticipated to run for a total of 8 years with the option for Contracting Authorities to Call-off via either award without competition or competitive selection process.

The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a “contract” basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier. Full details of each Call-off methods can be found within the procurement documents.

YPO’s customers and the Supplier will sign up to a Call-off Contract and agree a service plan. The customer will then manage this Call-off Contract to ensure that the required services are completed. Invoices and payments are dealt with directly between the end customer and the Supplier.

YPO will allow Tenders to submit a full pricing document containing pricing for each service line within the lot/s that the Tenderer has submit a bid for.

Prices for this Framework Agreement must be fixed ceiling price for an initial period of 12 months. After this initial period YPO will allow for an annual price re-fresh. Prices may be lowered at any point in time in suppliers services and product offers within Customer Call-offs.

Any abnormally low or high pricing must be backed up by appropriate evidence. Updated pricing information will be then used by any Contracting Authority wishing to Call-off from this Framework Agreement. YPO and its customers reserve the right to reject prices which are deemed abnormally low or unsustainable.

Suppliers who fail to submit refreshed pricing and/or confirm that their existing pricing still applies within timescales required, will be excluded from Award Without Competition Call-offs for the following year.

Prices for Competitive Selection Process will be fully re-opened and determined at the Contracting Authorities’ Competitive Selection Process stage.

The Framework will be open to the entire public sector and other public bodies, such as local authorities, education establishments, police forces, fire and rescue service, NHS bodies, registered charities within the UK and central government departments and their agencies that wish to use it (served by YPO as a centralised procurement authority as defined by Section 1 of the Procurement Act 2023).

YPO and NEPO’s permissible users are linked below;

https://www.ypo.co.uk/about/customers/permissible-users

https://www.nepo.org/associate-membership/permissible-users

Please refer to Tender Documents for information.

Please refer to Tender Documents for information.

https://ypo2.my.site.com/s/Welcome

Please refer to Tender Documents for information.

Please refer to Tender Documents for information.

Please refer to full tender documents for information.

41 Industrial Park

Wakefield

WF2 0XE

United Kingdom

Email: contracts@ypo.co.uk

Website: https://www.ypo.co.uk/

Region: UKE45 – Wakefield

Organisation type: Public authority – sub-central government

Northern Design Centre

Gateshead

NE8 3DF

United Kingdom

Email: cdpnepoteam@nepo.org

Website: http://www.nepo.org

Region: UKC22 – Tyneside

Organisation type: Public authority – sub-central government