TENDER: COACH SERVICES FOR NATIONAL ENERGY SYSTEM OPERATOR (NESO) – 2026 PROCUREMENT

NESO is seeking a single provider of a fully managed coach service, including electrical vehicles, drivers, maintenance, cleaning, and garaging, to operate employee shuttle buses between train station(s) and office(s). The initial term would be 3 years (+1+1 possible extension).

Two extension of 12 months each to make a total contract period of five years.

The contract includes the right to modify existing routes and to add new routes as needed, provided these remain within the contract value and allowable uplifts. The published contract value already includes a provision for an additional route expected to be required around year 4 of the agreement

https://www.sap.com/products/spend-management/ariba-login.html

The Tender Process will consist of 3 stages:

• Stage 1 (PSQ & ITT) – combined submission

• Stage 2 (Site Visits & Negotiations/BAFO) – Optional but planned – minimum of 3x Bidders

• Stage 3 (Contract Award) – 1 Supplier awarded

Bidder Tender Responses MUST be submitted via SAP Ariba, as a combined (PSQ & ITT) submission.

NESO, as the Contracting Authority, intends and expects to proceed to Stage 2 upon completion of Stage 1. However, the Contracting Authority reserves the right, at its sole discretion, not to progress to Stage 2. Should the Contracting Authority choose not to launch Stage 2, the Award Decision will be based exclusively on the results of Stage 1

The PSQ evaluation is a pass / fail step of the Tender process, and Bidders must achieve a pass mark on all mandatory pass questions. If Bidders do not pass the PSQ, they will not progress to the next stage of the Tender Process and their ITT response will not be assessed in any form as part of the Tender Process.

Further details on the Tender Process are described in the Tender Instructions.

Responding to this notice:

• Bidders wishing to participate in this Tender must respond via email to the advertised NESO email inbox listed in the Tender Notice.

• Bidders should include in their email the attachment from the Tender Notice (completed NDA); please include the name and email address of the lead contact, and supporting team members, per Bidder for circulation of SAP Ariba portal details.

• Upon receiving such email, the Contracting Authority will review completed NDAs and following compliance checks, issue Bidders with links to NESO’s SAP Ariba portal, granting access to the full suite of Tender Documents.

Please complete NDA and provide it back when responding to this notice (via email to box.NESOIndirectsTenders@neso.energy).

Please also provide your SAP Ariba number (AN ID) when responding to this notice.

Please include the name and email address of the lead contact, and supporting team members, per Bidder for circulation of SAP Ariba portal details. SAP Ariba will be used for all further correspondence with Bidders.

Following the NDA being provided Bidders will be added to SAP Ariba to access the Tender material.

Bidders will be granted access to the full suite of Tender Documents on SAP Ariba following review of completed Bidder NDAs by the Contracting Authority.

St Catherine’s Lodge Bearwood Road

Wokingham

RG41 5BN

United Kingdom

Contact name: Isabel Leite Faria

Email: box.NESOIndirectsTenders@neso.energy

Website: https://www.neso.energy

Region: UKJ11 – Berkshire