Nairobi Railway City TA Tender – FCDO UK Aid
Tender NAIROBI RAILWAY CITY TA Foreign, Commonwealth and Development Office
Reference : itt_7646
Description
Foreign, Commonwealth and Development Office (FCDO) are seeking proposals for delivery of Technical Assistance for Nairobi Railway City Technical Assistance Project (NRC TA) in Kenya.
The contract would require the supplier to provide expertise to support Kenya Railways to fully develop and unlock the economic potential of the Railway City Project in Nairobi, Kenya. The Supplier will provide the strategic oversight of the Railway City Project, leadership, stakeholder management to ensure the effective delivery of day-to-day operations of the Contract. This will also include identification, development and delivery of Technical Assistance activities, oversight and management of the Technical Assistance expertise commissioned. The NRC TA contract will contribute to broader national objectives, including stimulating economic growth, generating employment opportunities, expanding future transport capacity, and delivering a mixed used climate resilient project that includes affordable housing in its scope.
Total value (estimated)
- £2,000,000 excluding VAT
- £2,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 August 2026 to 31 March 2028
- Possible extension to 29 March 2030
- 3 years, 7 months, 27 days
Description of possible extension:
The initial contract value is up to £2 million. The Contract will include an option for FCDO to extend the term of the contract by a maximum of 24 months, and up to £2 million. This option will be exercised at the sole discretion of FCDO.
Main procurement category
Services
CPV classifications
- 75211200 – Foreign economic-aid-related services
Contract locations
- KE – Kenya
Participation
Legal and financial capacity conditions of participation
LEGAL CAPACITY
The Supplier is required to have the legal capacity to operate in Kenya.
FINANCIAL CAPACITY
Economic and Financial assessment will be based on the Supplier’s Financial and Liquidity ratios. Supplier’s EFS will be assessed on Pass/Fail basis as per requirement detailed in the Procurement Specific Questionnaire (PSQ) Part 3. A Potential Supplier who lacks the appropriate financial capacity could represent a risk to satisfactory contract delivery. Where financial capacity is in question, the Response may be failed on this basis, irrespective of a Potential Supplier’s performance in other nonfinancial areas.
Technical ability conditions of participation
Capacity to Meet Kenya Operational Requirements
Bidders must confirm that their organisation is able to obtain all necessary registrations, licences, and certifications required to legally operate in Kenya for the delivery of this contract.
Bidders must confirm that:
1. Their organisation either already holds the required Kenyan registrations/licences, or
2. will secure all required registrations and licences prior to contract award, at their own cost and responsibility.
Requirements may include, but are not limited to:
• Certificate of Incorporation (Kenyan or foreign company registration pathway)
• Tax Identification Number (PIN/TIN)
• Tax Compliance Certificate
• Business Operation and/or Trade Licence
• NGO Registration Certificate (if applicable)
• Additional statutory or sector specific requirements (e.g., Environmental Impact Assessment certificate where relevant)
FCDO will require full evidence of compliance prior to contract award.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 May 2026, 2:00pm
Tender submission deadline
5 June 2026, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 July 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| T1 – Quality of Core Team Structure 10% | Quality | |
| T2 – Quality of Programme Leadership, Management and Technical Capability of Core Team – 25% | Quality | |
| T3- Approach and Methodology to Service Delivery- 25% | Quality | |
| T4- Approach to Partnership, Collaboration, and Stakeholder Engagement -20% | Quality | |
| T5- Approach to MONITORING, EVALUATION AND LEARNING – 10% | Quality | |
| T6- Risk Management Approach- 10% | Quality | |
| Commercial evaluation |
PPQP assesses the quality of price of each bid on its own merit. It assesses the quantitative relationship between the bidder’s quality score and price. The lowest Price Per Quality Point score… |
Cost |
Weighting description
Total Technical Criteria weightig: 100%
To mitigate the risk of low-quality bids, a minimum acceptance threshold has been set at a 65% (260 points out of maximum 400 points) for technical score, in line with the PPQP approach.
Bidders must achieve a minimum technical score of 260 and above.
The Price Per Quality Point (PPQP) method shall be used where the final score awarded to the Potential Supplier will be calculated using the Price Per Quality Point (PPQP) methodology. This is an absolute…
Other information
Payment terms
Payment terms
A Payment by Results (PbR) approach will be used to ensure the efficient and effective delivery of the Contract and its deliverables as follows:
All expenses shall be invoiced monthly on actuals within the budget limit. These must be supported by relevant evidence (e.g. receipts), which must be shared with FCDO upon request.
Inception Phase Payment:
During the Inception Phase, the Supplier will be paid monthly in arrears for the completed deliverables set out in the payment schedule at Section 5 of the Contract.
Implementation Phase Payment:
During the Implementation Phase, the Supplier will be paid monthly in arrears for the completed deliverables (defined outputs). The Deliverables for the Implementation Phase will comprise a range of TA assistance and deliverables delivered through the Commissioning Notes and statements of work.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Reduced tendering period
Yes
Light touch contract – no minimum
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: Milena Bandere
Telephone: +441413846416
Email: milena.bandere@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 – Westminster
Organisation type: Public authority – central government