Tender: Master Vendor Supply | Diocese of Coventry
Tender Diocese of Coventry Master Vendor Supply Diocese of Coventry
Reference: DCMAT01.05
Description
A Managed Vendor Provider will take responsibility for providing the Trust with recruitment services to meet their supply needs, including the sourcing, engagement and administration of the supply staff through standardised processes and use of technology. A Master Vendor Provider shall provide supply staff directly from their own pool of staff and then has the option of managing supplementary supply through an approved Sub-Vendor supply chain. The Supplier will manage provision of Supply Teachers, Education Support Staff and other temporary staffing services. The Trust contracts only with the Master Vendor, and the Master Vendor is responsible for managing their Sub-Vendor supply chain.
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Two furtehr one year extensions (3+1+1)
Options
The right to additional purchases while the contract is valid.
To include additional schools that join the Trust and add in additional job categories when required
Main procurement category
Services
CPV classifications
- 79620000 – Supply services of personnel including temporary staff
Contract locations
- UKG33 – Coventry
Participation
Legal and financial capacity conditions of participation
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
Technical ability conditions of participation
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts for delivering a master vendor model in the education sector A Provider and a Sub-Vendor agency must be accredited by one of these bodies: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2026, 12:00pm
Tender submission deadline
30 June 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 July 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality |
Master Vendor Requirements 14.0% Supply Chain Engagement 8.0% Supply Chain Engagement 8.0% Provision of Temporary Workers 12.0% Vetting Processes 10.0% Contract Mobilisation & Management 8.0% Total %… |
Quality | 60.0% |
| Price |
The evaluation will be on the average of the following: Average Total Pay Rate Charge to the School Per Staff Member Average Estimated Take Home Rate per Staff Member – MSP Average Mark Up (Overheads,… |
Price | 40.0% |
Other information
Payment terms
Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust.
Description of risks to contract performance
1. Supply Availability and Fulfilment Risk 2. Over-Reliance on Sub-Vendor Supply Chain 3. Rate and Commercial Viability Risk 4. Candidate Quality and Continuity Risk 5. Safeguarding and Compliance Risk 7. Operational Delivery and Responsiveness Risk 8. Performance Management 9. Financial Transparency and Charging Risk 10. Change Management and Transition Risk
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
Contracting authority
Diocese of Coventry
- Public Procurement Organisation Number: PBJV-7557-VVPT
St James’ CofE Academy, Barbridge Road
Bulkington, Bedworth
CV12 9PF
United Kingdom
Contact name: Debs Bacon
Email: Deb.Bacon@covmat.org
Region: UKG13 – Warwickshire
Organisation type: Public authority – sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP Law LLP
Summary of their role in this procurement: Procurement Consultant
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre Station Road Totnes
Totnes
TQ9 5RW
United Kingdom
Contact name: Josie Medforth
Email: josie.medforth@phplaw.co.uk
Region: UKK43 – Devon CC