Tender: Clerk of Works Framework | Sovereign Network Group

This is the PSQ stage, for establishing a framework for the provision of Clerk of Works Consultancy Services.

Sovereign Network Group has advertised the Market Engagement Questions on the portal (https://in-tend.org/) (https://in-tendhost.co.uk/sovereign/aspx/Home) and we have provided a Response document in the portal for you to complete your answers to the below questions, respond to the opportunity to provide Clerk of Works Consultancy Services.

Sovereign Network Group is seeking to establish a maximum of 20 Framework Agreements for Clerk of Works Consultancy Services across two lots:

Lot 1 Clerk of Works Inside London M25 including counties generally North and East of London, and

Lot 2 – Clerk of Works – Outside London M25 including counties generally West of England and South (Southern England) .

Framework is to be used by Sovereign Network Group and any of its affiliates, subsidiaries, Joint Ventures and Special Purpose Vehicles; most of these are listed as:

• Sovereign Housing Design and Build Limited (Company Number: 06195779)

• Sovereign Housing Developments Limited (Company Number: 07233624)

• Sovereign Advances Limited (Company Number: 06927929)

• Sovereign Housing Capital plc (Company Number: 06992513)

• Sovereign Living Limited (FCA Registration Number: 26400R)

• Sovereign Housing Partnerships Limited (Company Number: 07174978)

• Sovereign Housing Property Services Limited (Company Number: 08758536)

• Spectrum Premier Homes Limited (Company Number: 02914932)

• SNG Community Foundation (Company Number: 15863401)

• Network Homes Investments Limited (Company Number: 6105444)

• Network Affordable Developments Limited (Company Number: 9038196)

• Network Treasury Services Limited (Company Number: 6424065)

• Network New Build Limited (Company Number: 4076854)

• SW9 Community Housing (Company Number: 9574528)

* This list may be amended throughout the duration of the framework period, as we may need to add other Joint Ventures (JV’s) and Special Purpose Vehicles (SPV’s).

It is expected that the Framework Agreements will commence on approximately 1 October 2026 and last for a period of 4 years.

The Clerk of Works Consultancy Services Framework Agreements are anticipated to be based on the following Lot descriptions:

• Lot 1 – London (inside M25) and including counties generally North and East of London (see location map below) to deliver Clerk of Work Consultancy services both in-person at Client location and / or remotely by agreement with the project team. (This is not exclusive – as we reserve the right to include Essex and surrounding areas, if requirements emerge during the Framework Term).

• Lot 2 – Outside London M25 including counties generally West of England and South (Southern England) (see location map below) to deliver Clerk of Work Consultancy Services both in-person at client locations and / or remotely by agreement with the project team. (This is not exclusive – as we reserve the right to include Surrey, East and West Sussex and Kent and surrounding area, if requirements emerge during the Framework Term).

Information regarding our office locations in southern England, is shown in the locations map attached.

Responses to the Pre-Market Engagement will inform the next stages of the process. This will include the release of a Procurement Specific Questionnaire, and the release of an Invitation to Tender for those who qualify. Our intention is to evaluate responses and award up to ten Framework Agreements in each Lot, which will be ranked based on quality and commercial responses to the ITT.

Our intention is to shortlist up to shortlist of up to 30 potential suppliers from this PSQ stage, to be invited to engage the ITT stage. As the result of the ITT stage, we are aiming to make awards to a ceiling of 20 potential suppliers planned as Lot 1 (= 10), Lot 2 (= 10). We reserve the option in this PSQ stage to add an additional 3 potential suppliers to each Lot (+6) if their total sum of scores to PSQ responses 3.8.1-3.8.4 score is within 5% of the planned ceiling number, in each Lot. In the event more than 3 potential Suppliers are within 5% in a Lot, the decision will fall to highest scoring response to Q3.8.1 and so on.

This PSQ (Procurement Specific Questionnaire) is released with a draft copy of the Invitation to Tender. Only those potential suppliers who meet the PSQ requirements and are confirmed by us in writing, will be progressed to the next stage – Tender stage). Upon receipt of ITT proposals, our intention is award 20 Framework Agreements based on quality and commercial responses to the ITT. Subsequently, we will use the appointed Suppliers with framework agreements to be eligible to be invited for Call-off opportunities under the frameworks. The Call Off documents will inform the specific needs for the location and task. The process of appointment will be based on either

• Mini Competition (with specific responses to the Call Off documents), or

• Direct Award.

Details of the Call-Off appointment arrangements, will be included in the Invitation to Tender documents.

There is no guarantee of work.

Clerk of Works – London Inside M25 and including counties generally North and East of London (see location map below) to deliver Clerk of Work Consultancy services both in-person at Client location and / or remotely by agreement with the project team. (This is not exclusive – as we reserve the right to include Essex and surrounding areas, if requirements emerge during the Framework Term).

Outside London M25 including counties generally West of England and South (Southern England) (see location map below) to deliver Clerk of Work Consultancy Services both in-person at client locations and / or remotely by agreement with the project team. (This is not exclusive – as we reserve the right to include Surrey, East and West Sussex and Kent and surrounding area, if requirements emerge during the Framework Term).

Framework is to be established for 4 years; Appointments will generally be published as mini competitions to ensure a detailed proposal and commercial offer is established for each requirement. We reserve the right for Direct Award in cases where we define specific requirements that we believe a very limited number or only one supplier maybe suitable. Details of Call off will be published with the final Tender pack.

As defined in the tender documents

As defined in the tender documents

https://in-tendhost.co.uk/sovereign/aspx/Home

Completion of PSQ only at this initial stage, to ensure suitability to progress to ITT Stage. We will confirm in writing to those who are successful to commence the next stage, being the completion of the ITT phase.

30 days payment terms

Establishing a Framework for the provision of Clerk of Works Services

For all the associated tender documents and for your submission can be found via the above link.

Sovereign House, Basing View

Basingstoke

RG21 4FA

United Kingdom

Contact name: Mark Holmes

Email: procurement@sovereign.org.uk

Region: UKJ37 – North Hampshire

Organisation type: Private utility