TENDER FOR DIGITAL ASSET MANAGEMENT SYSTEM HERITAGE FUND – LONDON UNITED KINGDOM
Reference
NHMF 0379
Description
We are seeking to appoint a supplier to deliver a fully configured, secure and scalable Digital Asset Management System (DAMS) that serves approximately:
•340 + staff users
•4 – 5 system administrators
•1,500–2,000 external users (grantees, partner organisations, suppliers, journalists), with month to month variability
The system must support multi-brand environments, self-service access, asset governance, consent tracking, and a simple user experience for staff and external users.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Information-technology-services./3EVQV6SQ94
To respond to this opportunity, please click here:
Total value (estimated)
- £44,000 excluding VAT
- £55,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 10 August 2026 to 31 July 2029
- Possible extension to 31 July 2030
- 3 years, 11 months, 22 days
Description of possible extension:
Extended only if satisfactory contractual performance is achieved.
Main procurement category
Services
CPV classifications
- 72222300 – Information technology services
Contract locations
- UKI – London
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 June 2026, 4:00pm
Tender submission deadline
6 July 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality |
Quality |
Price | 70% |
| Price |
Price |
Price | 20% |
| Social Value |
Social Value |
Price | 10% |
Procedure
Procedure type
Below threshold – open competition
Contracting authority
Heritage Fund
- Public Procurement Organisation Number: PXVH-5968-TCRD
Cannon Bridge House, 25 Dowgate Hill
London
EC4R 2YA
United Kingdom
Region: UKI31 – Camden and City of London
Organisation type: Public authority – central government
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