Tender: Holiday Activity & Food Programme | Luton Council (AT1467)
Tender AT1467 Holiday Activity Food Programme for Children Luton Council
Reference: DN802695
Description
Luton Council is seeking an organisation to co-ordinate the Holiday Activity and Food Programme in Luton, this includes ensuring suitable holiday provision is established for school aged children in line with the DfE guidance, work collaboratively with relevant partners and stakeholders, whilst ensuring provision meets the needs and demands of Luton’s families and their children.
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 4 years, 9 months
Description of possible extension:
Subject to grant funding being received from the DfE and requirement of service continuing. Currently only the funding for years 1-3 has been communicated with the Council.
Options
The right to additional purchases while the contract is valid.
Any goods or services which may be required to enable the service to be managed and delivered successfully which may become apparent during the term of the contract.
Main procurement category
Services
CPV classifications
- 55243000 – Children’s holiday-camp services
Contract locations
- UKH21 – Luton
Participation
Legal and financial capacity conditions of participation
You will be required to have an annual turnover of at least £2,000,000 to meet the Conditions of Participation.
A financial due diligence check will be undertaken by our finance department examining the above financial information and you will ranked as Low, Medium or High risk. If you are ranked as High risk you will be excluded from the tender process. If you are ranked as Low or Medium you will be accepted.
Technical ability conditions of participation
Safeguarding
Delivery costs
Management and administration costs
Further details contained in the Procurement Specific Questionnaire
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 June 2026, 12:00pm
Tender submission deadline
22 June 2026, 12:00pm
Submission address and any special instructions
Any clarifications and tenders must be submitted via the ProContract (Proactis) e-tendering portal at https://www.procontract.due-north.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 August 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| AT1467 – Quality |
Quality questions to be completed and a minimum score of 3 to be achieved. |
Quality | 100.00% |
Other information
Payment terms
See contract on portal.
Description of risks to contract performance
Change of circumstances in relation to the grant funding from the DFE, this may increase or decrease capacity and the service delivered. The number of children to be provided for may also increase or decrease.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
- Public Procurement Organisation Number: PWCV-4283-GVPW
Town Hall
Luton
LU1 2BQ
United Kingdom
Contact name: Caroline Sturman
Email: caroline.sturman@luton.gov.uk
Website: http://www.luton.gov.uk
Region: UKH21 – Luton
Organisation type: Public authority – sub-central government