Tender Respect Provision of Supply Agency Services Respect Collaboration Trust PHP Law LLP

This tender opportunity has been issued by Academies for Respect Collaboration Trust (the Trust). The proposed contract will be for the provision of supply agency services to the Trust. The Trust is looking to appoint the four highest scoring successful Providers who will provide Supply Agency Services and form part of the Trust’s Preferred Agency Supplier List. The Trust requires provision for: a. Emergency and short notice cover b. Planned absence c. Longer-term placements The Provider must deliver supply staff who are experienced and confident working with pupils who: a. Have SEMH needs b. May display dysregulated and high-risk behaviours c. May be out of mainstream education or in crisis d. May have medical, social, or safeguarding vulnerabilities The Trust does not guarantee volume to any individual Provider. Work will be allocated based on: a. Quality of staff provided b. Compliance with requirements c. Responsiveness and reliability d. Value for money

Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.

The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts.

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105702&TID100110826&B=

Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust. This detailed electronic information is to be presented in a format prescribed by the Trust in order to allow immediate uploading onto the Trust’s financial system. In support of the invoice the Provider shall provide a timesheet (electronic where required by the Trust) that must be used by all Supply Agency Workers. Timesheets must indicate that all breaks are unpaid and must not be added to hours worked. Completed timesheets shall be submitted electronically (either by the Supply Agency Worker or the Provider) to the Trust for authorisation. The Provider shall only process timesheets that have been authorised by the Trust. The Trust will advise the Provider if auto-approval of timesheets is required for their Contract prior to commencement of the Contract. As a rule, the default position will be that timesheets are not approved automatically. Should there be a dispute regarding hours worked, the hourly rate, statutory contributions or the commission claimed by the Provider in respect of a Supply Agency Worker, the Trust reserves the right to withhold payment of the sum in dispute until such time as the matter can be resolved. The Provider will ensure that the consolidated invoice does not include such amounts so as not to delay payment of the remaining authorised sums. The charge day rates are fixed for the 3 years and can only be varied by up to the NLW uplift for the relevant year Any changes to the charge day rates will not take effect until they have been mutually agreed by both parties in accordance with the Change Control Procedure of the Contract. The contract terms and pricing will roll into the extension periods unless any amendments to clauses or pricing is requested and negotiated. Variations will not take effect until they have been mutually agreed by both parties in accordance with the Change Control Procedure of the Contract. The charge day rates cannot be increased at any other time during the year,

The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.

Unit 3 The Brutus Centre Station Road Totnes

Totnes

TQ9 5RW

United Kingdom

Contact name: Claire Jones

Email: claire.jones@phplaw.co.uk

Website: https://www.phplaw.co.uk

Region: UKK43 – Devon CC

Organisation type: Public authority – sub-central government

Unit 16, Victoria Way, Pride Park

Derby

DE24 8AN

United Kingdom

Email: admin@respectschools.co.uk

Website: https://respectschools.co.uk/

Region: UKF11 – Derby

Organisation type: Public authority – sub-central government