Tender S-Stock Passenger Seat Upgrade Transport for London

TfL are procuring the design, manufacture and supply of circa 61,140 seats for the ‘S-Stock’ trains. The S-Stock fleet of trains comprises of the following lines on London Underground:

– Metropolitan Line;

– District Line;

– Hammersmith and City Line; and

– Circle Line.

This contract for an estimated duration of 3 years with an option to extend for up to 24 months.

In total there is a nominal 193 trains consisting of two variants, ‘S8’ (59 trains circa 360 seats each) and ‘S7’ (133 trains circa 304 seats each).

It may be prudent to extend the contract by up to 24 months to allow for risks (known and unknown) to the project.

There is an option in the proposed contract for storage facilities to meet the needs of TfL.

To access the tender documents and to be able to participate in the tender, ALL suppliers must be registered on TfL’s SAP Ariba system.

To express an interest for this contract, interested bidders must BOTH confirm by email to Luke.Parrott@tube.tfl.gov.uk to express their interest in the opportunity AND complete Ariba registration, if required.

Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the procurement documents, free of charge through their dashboard when they login to Ariba at https://service.ariba.com/Supplier.aw.

Any additional information can be obtained from the above mentioned email address.

To register or to check if you are already registered in Ariba log on to https://service.ariba.com/Supplier.aw.

Interested participants must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this opportunity and the procurement exercise before submitting their response.

For help on uploading your responses, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.

If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk

Please note, even if you are already a registered supplier on SAP Ariba you must without any delay confirm to Luke.Parrott@tube.tfl.gov.uk your intention to participate in this opportunity and your details as follows, so that TfL can manually add vital details to the Sourcing Event on SAP Ariba. You must provide ALL of the following details:

– your single point of contact first name and surname

– your email address

– your position in the organisation

– your organisation name

– your organisation Ariba Network ID (ANID) number.

Full criteria can be found in the free of charge tender documents, however, succinctly, Bidders will be required to provide answers to questions to relevant to the subject matter in addition to standard Conditions of Participation questions. These will be scored and ranked highest to lowest and the top 5 will proceed though to tender. However, if there is 5% gap between the 5th and 6trh ranked Bidders both will go though.

TfL / LUL operate a live running railway there there may be operational considerations where trains may not be available and thus, slow the progress of contract delivery. There is an allowence to extend the contract by up to 24 months from the original completion date to cover this risk.

There is also a risk of accidental or other damage at no fault of the Supplier, thus there is a provision while the contract is live to purchase additional Seats (or parts thereof),

TfL is undertaking a competitive flexible procedure with multiple stages; (1) Conditions of Participation (including bidder selection); (2) Initial Tenders; (3) Negotiation; and (4) Best and Final Offer.

The process and procedures are described in more detail within Volume 1 of the Tender.

IMPORTANT:

There will be only one submission for the first (1) and second (2) stage for this procurement as mentioned above. The submission shall include all information required for the assessment.

5 Endeavour Square

London

E20 1JN

United Kingdom

Contact name: Luke Parrott

Email: Luke.Parrott@tube.tfl.gov.uk

Region: UKI41 – Hackney and Newham

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

5 Endeavour Square

London

E20 1JN

United Kingdom

Contact name: Luke Parrott

Email: Luke.Parrott@tube.tfl.gov.uk

Region: UKI41 – Hackney and Newham